Tuesday, October 27, 2009

The 2010 Tax Calendar is Available

You can order the 2010 Tax Calendar now at the IRS website. Or you can call the IRS at (800) 829-3676. Quoting the website description:

The Tax Calendar for Small Businesses and Self-Employed (Pub 1518, Catalog Number 12350Z) is now available. This 12-month wall calendar is filled with useful information on general business taxes, IRS and SSA customer assistance, electronic filing and paying options, retirement plans, business publications and forms, and common tax filing dates. Each page highlights different tax issues and tips that may be relevant to small business owners with room on each month to add notes, state tax dates, or business appointments.

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Friday, September 11, 2009

Ordering IRS Forms and Publications Online

The IRS has a web page which some businesses would do well to bookmark. Online Ordering for Information Returns and Employer Returns contains tables listing different IRS forms and the means of ordering them by specifying form and number of such form needed. A number of Publications containing useful information can also be ordered. Publication 15 (Employer's Tax Guide) is a popular item.

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Wednesday, September 9, 2009

Businesses and Independent Contractors

The IRS website has a page titled Employee vs. Independent Contractor – Ten Tips for Business Owners. The difference between an employee and an independent contactor is significant. Therefore it behooves business owners to know what information and what documents should be obtained from those treated as independent contractors. Businesses also have an obligation to supply tax documents and should know what these documents are as well.

The IRS has criteria by which it assesses the actual relationship between workers and businesses. Behavioral Control, Financial Control, and the Type of Relationship are concepts considered by the IRS. Direction and control of behavior and finances as well as the perception of the nature of the relationship are relevant considerations. More details are at the lnked article.

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Thursday, April 2, 2009

Capital Gain Distributions

The IRS website contains this information about capital gain distributions:

These distributions are paid by mutual funds from their net realized long-term capital gains. The Form 1099-DIV (box 2a) you receive or the fund's statement will tell you the amount you are to report as a capital gain distribution. Capital gain distributions are taxed as long-term capital gains regardless of how long you have owned the shares in the mutual fund.


Trickier is knowing the basis on which to figure gains and losses. More:

Keeping Track of Your Basis
You should keep track of your basis in mutual fund shares because you need the basis to figure any gain or loss on the shares when you sell, exchange, or redeem them.

Original basis. As explained in the following paragraphs, original basis depends on how you acquired your shares.

Adjusted basis. As described later under Adjusted Basis, your original basis is adjusted (increased or decreased) by certain events. You must keep accurate records of all events that affect basis so you can figure the proper amount of gain or loss.


Two choices: original basis and adjusted basis.

Shares Acquired by Purchase
The original basis of mutual fund shares you bought is usually their cost or purchase price. The purchase price usually includes any commissions or load charges paid for the purchase.

Example.

You bought 100 shares of Fund A for $10 a share. You paid a $50 commission to the broker for the purchase. Your cost basis for each share is $10.50 ($1,050 ÷ 100).


Purchase price plus commission cost constitute original basis.

When you buy or sell shares in a fund, keep the confirmation statements you receive. The statements show the price you paid for the shares when you bought them and the price you received for the shares when you disposed of them. The information from the confirmation statement when you purchased the shares will help you figure your basis in the fund.

Commissions and load charges. The fees and charges you pay to acquire or redeem shares of a mutual fund are not deductible. You can usually add acquisition fees and charges to your cost of the shares and thereby increase your basis. A fee paid to redeem the shares is usually a reduction in the redemption price (sales price).


Redemption fees are not deductable. Acquisition fee caveats follow:

You cannot add your entire acquisition fee or load charge to the cost of the mutual fund shares acquired if all of the following conditions apply.

You get a reinvestment right because of the purchase of the shares or the payment of the fee or charge.

You dispose of the shares within 90 days of the purchase date.

You acquire new shares in the same mutual fund or another mutual fund, for which the fee or charge is reduced or waived because of the reinvestment right you got when you acquired the original shares.

The amount of the original fee or charge in excess of the reduction in (3) is added to the cost of the original shares. The rest of the original fee or charge is added to the cost basis of the new shares (unless all three conditions above also apply to the purchase of the new shares).

Reinvestment right. This is the right to acquire mutual fund shares in the same or another mutual fund without paying a fee or load charge, or by paying a reduced fee or load charge.


Reinvestment to acquire new shares can become relevant for the purpose of calculating taxes owed as this explains:

Shares Acquired by Reinvestment
The original cost basis of mutual fund shares you acquire by reinvesting your distributions is the amount of the distributions used to purchase each full or fractional share. This rule applies even if the distribution is an exempt-interest dividend that you do not report as income.

When you acquire shares through reinvestment, keep the statements that show each date, amount, and number of full or fractional shares purchased. Keep track of any adjustments to basis of the shares as they occur.

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Thursday, March 5, 2009

Changes Affecting COBRA

The IRS provides a newsletter service. One particular notice focused on Information to Help Employers Claim COBRA Medical Coverage Credit on Payroll Tax Form. Employers are able to claim the COBRA medical premiums paid on behalf of former employees. These COBRA payments are claimed on Form 941- the Employer’s Quarterly Federal Tax Return.

The American Recovery and Reinvestment Act of 2009, more commonly known as the stimulus bill, has provisions that impact COBRA. The important change requires that former employees pay no more than 35% of COBRA coverage cost. Employers may claim the remaining 65% as a tax credit.

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Sunday, January 18, 2009

IRS Services

I receive a newsletter from the IRS that sometimes contains useful information. The following arrived in one of the mailings. The information is likely to be useful to many. Quoting from the e-mail content:

Ten Reasons to Visit IRS.gov

1. Get answers 24 hours a day 7 days a week. Whether you need a form or have tax questions, IRS.gov has a wealth of information. IRS.gov is accessible all day, every day for individuals, businesses and tax-exempt organizations.

2. Get tax forms and publications. You can view, download and order tax forms and publications any hour of the day or night.

3. Find out all about electronic filing. You can e-file from the comfort of your home 24 hours a day, 7 days a week. E-file is fast, easy and free for some taxpayers.

4. Request a payment agreement. Paying your taxes in full and on time avoids unnecessary penalties and interest. However, if you cannot pay your balance in full you can use the Online Payment Agreement Application to request an installment agreement.

5. Find out how to make payments electronically. You can authorize an electronic funds withdrawal, use a credit or debit card or enroll in the U.S. Treasury’s Electronic Federal Tax Payment System. Electronic payment options are convenient, safe and secure methods for paying taxes.

6. Check the status of your tax refund. Whether you opted for direct deposit or asked IRS to mail you a check, you can check the status of your refund through “Where’s my Refund?” on our secure Web site.

7. Calculate the right amount of withholding on your W-4. The IRS Withholding Calculator will help you ensure that you don’t have too much or too little income tax withheld from your pay.

8. Find out if you qualify for the Earned Income Tax Credit. EITC is a refundable tax credit for people who work but don’t earn much. Find out if you are eligible by answering some questions and providing basic income information using the EITC Assistant.

9. Search for charities. Search Publication 78, Cumulative List of Organizations, to find out if an organization is exempt from federal taxation and, if so, how much of your contributions to that organization are tax deductible.

10. Get information about careers at the IRS. No matter what your professional specialty, the IRS can offer you a variety of full-time career or seasonal job opportunities.

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Monday, December 22, 2008

Federal Tax Deposits

Making federal tax deposits is routine for most businesses. It is now possible to make electronic payments but the more traditional coupons are still available. At the IRS website, on a page titled Federal Tax Deposit Coupons, the IRS has this to say:

Federal Tax Deposits
Making Federal Tax Deposits is a process most businesses must do throughout the year. Businesses who applied for an Employer Identification Number and indicated they would have a filing requirement on their SS-4 application have been Express Enrolled in EFTPS. In addition, with their EIN, they received one FTD coupon and in a separate mailing, received an EFTPS confirmation letter with their PIN and further instructions on how to activate their EFTPS enrollment. Once you have your EFTPS PIN, call (800) 555-3453 and follow the instructions. For more information on Express Enrollment for new businesses, refer to Publication 4275 (PDF).

Not activating your EFTPS Express Enrollment?
If you are not going to activate your EFTPS enrollment, and wish to begin making tax payments using Federal Tax Deposit coupons (Forms 8109), you must call the IRS at (800) 829-4933 to obtain additional coupons. Allow 5 to 6 weeks for delivery. If you indicated a need to make a payment in the near future, Form 8109-B will be mailed to you and can take 7 to 10 days. Even if you decide to continue using coupons, we encourage you to activate your EFTPS enrollment in the meantime or anytime in the future when you are without FTD coupons. FTD coupons cannot be downloaded via the Internet. Acceptable paper forms are the Form 8109; in lieu of a Form 8109 you can temporarily use Form 8109-B.

Need a coupon book?
Employers who are currently using paper tax deposit coupons usually receive new coupon booklets automatically. If not, they should call (800) 829-4933 to reorder.

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